Summary Minutes for Board Meeting June 29, 2021

Summary Minutes of the UUFRC Board Meeting, June 29th 2021

Attending: Steve Hill, Chris Stovall, David Stoutamire, Dick Edminster, Polly Ragusa, Tovis Page, Peter Hartzell, Rob Davis, Jeanne DeShazo, Polly Ragusa, Rev. Brian Ferguson. Partial attendance: David Stoutamire.

Minister health care costs: Steve reported that the personnel committee was surprised by an precedented action by the UUA in raising their medical insurance costs by 10%  recently.  Personnel  decided, and the board agreed, that the church would cover this expense fully for Reverend Brian.   

Personnel Committee report: The board approved several variances to the 21-22 budget totaling $1541.36 due to updated calculations for various aspects of the congregation’s staff compensation. 

Finance Committee report: the board reviewed the finance committee minutes and board report on the google drive.    

Finance Charter update: The language in the finance committee’s charter specifying that an outside audit must be performed every 5 years needs to be removed and reworded (as discussed in past board meetings and contained in the finance committee minutes and board report.).   

Covid Task Force: Polly summarized the recent work on the Covid task force concerning what will be required to open the building safely.     The task force has reviewed the airflow in the various rooms in the building and awaits clarification of the county regulations and Covid situation in August before making recommendations to the board and congregation.   The task force worked with Janet Johnson in defining, and obtaining bids on, a thorough cleaning plan for the building.  The task force and Jan decided on a bid from A&M wonder (for $2200) to clean the whole building on July 10th.  

Open Gate report: David reported that they are still waiting to discuss the lease update until Open Gate has a better understanding of the future rules and fall student enrollment.  

Program Council report:  Tovis went over the latest updates from the program council: The program council is recommending that the rummage sale take place, if at all, in late October, but was concerned that rummage sale is significant work and may be even more difficult this year due to COVID rules.  The committee agreed to poll the congregation about the desire and/or ideas on how to support or simplify a rummage sale.   

YAF Committee Chair:  Susan Kibre has volunteered to be the chair of the YAF committee. 

Religious Education Visioning Task Force:  Tovis and Brian have been working with Lillian Svec to define the scope of work for the RE visioning task force.    Most of the task volunteers have been found and recruited and plans for a kickoff meeting in September arranged.          

Employee Handbook Revision:    Steve shared the new updated employee handbook with the board.  

Our next meeting will be Tuesday July 27th at 6:30 pm

Respectfully submitted,

Rob Davis, Recording Secretary