Summary Board Minutes, November 24, 2020

Board meetings are public; every member is invited to attend.

Attending: Steve Hill, Chris Stovall, David Stoutamire, Polly Ragusa, Tovis Page, Graham Abra, Rob Davis, and Rev. Brian Ferguson.

Congregation temperature:  Brian discussed the need to gather information on how the congregation is coping with these trying times and how the congregation is experiencing UUFRC activities.  As Brian pointed out the board may form a distorted view of the congregation’s mood and degree of participation due to our high degree of engagement and unique position. 

Several board members expressed the observation that during the pandemic it has been especially difficult to engage with and provide social activities for families with children.  The lack of the annual retreat and the difficulty with scheduling outdoor social activities has been acutely missed.  The board plans to closely monitor this situation and discuss the results of Jen Gill’s recent congregation survey to address better ways to engage and monitor the mood of the congregation. 

Strategic Plan:  Brian and Chris discussed the need to create a strategic plan for UUFRC.  Some proposed significant equipment expenditures have revealed the need for a deeper discussion of how to prioritize the goals and objectives of the church.  Brian and Chris will provide some example strategic plans for discussion.

Financial report: Graham reviewed the latest Finance Committee report with the board.  There were no significant changes from last month’s report.  The PPP loan has been completely spent and its refund will be applied for when available next year.  The single investment account in Edward Jones has been split into three separate funds for better expense accounting – Minister, Building and Futures. 

Pledge Drive:  The longer term “stewardship” pledge drive model has been tabled for this year.  The board hopes to find a congregant with past experience running the pledge to mentor and team up with another volunteer to run the pledge drive this year. 

COVID-19 Task Force: Polly reviewed the task force’s recent work where use of the sanctuary was approved for one person in the sanctuary for the annual toy drive and one person in the sanctuary for Thanksgiving.  The task force is reviewing if the writing camp will be able to use the facilities in the summer. 

Program Council minutes/review: Tovis reviewed the latest program council meeting activities for the board.  A subset of the program council and the board of trustees met to discuss the program council’s responsibilities and what it could do going forward during the pandemic.  One goal that they worked on is to form a pastoral care team or a “ministry of listening” group to support the congregation. 

Security committee:  Steve announced that a Security committee has been formed that will work with the building committee (and is not a subset of the building committee).  The new committee is working on their charter with the program council. 

Board Development: The board will be attending a zoom development day hosted by UUA.

The next board meeting will be Tuesday Dec 29th at the new time of 6:30 pm

Respectfully submitted,

Rob Davis, Recording Secretary