Summary Board Minutes: August 25th, 2020

Summary Minutes of the UUFRC Board Meeting,  Aug 25th, 2020-

Board meetings are public; every member is invited to attend.

Attending: Steve Hill, Chris Stovall, David Stout mire, Polly Ragusa, Tovis Page, Graham Abra, Rob Davis, and Rev. Brian Ferguson

Attending part of the meeting: Jennifer Bahr-Davidson

Finance report: Graham reviewed the latest Finance Committee report and the year-end statement.  The recommendation of the Finance committee was agreed to –  to roll the 2019 surplus into the operating reserve.  

Open Gate: David Stout mire reported on the contract with Open Gate.  The contract is still being worked on.  Open Gate is endeavoring to renegotiate their lease due to the impact to their business from COVID-19.  David hopes to have a negotiated lease for the board to vote on by email soon.  

Monte Toyon Retreat refund:  Chris Stovall reported on Jennifer Bahr-Davidson and Josh Moore’s work on refunding the deposit for this year’s canceled UUFRC retreat at Monte Toyon.  The board agreed on accepting Jen and Josh’s recommendation to cancel this year’s retreat and leave the refundable portion of the deposit with Monte Toyon for next year’s retreat. 

UUAMP Membership: Jen Gill asked for the UUFRC to cover her membership fee with the UUAMP (Unitarian Universalist Association of Membership Professionals) since it directly relates to her role as Connections Coordinator. 

COVID-19 Task Force: Polly Ragusa reported on the current status of the COVID-19 task force.  The task force is working on a set of guidelines and criteria for using the building safely during the pandemic.  Open Gate’s COVID-19 guidelines will also be included with the task force’s guidelines.  

A discussion about what janitorial services the church should have for the next couple months once Open Gate is back in the building (and possibly some church staff) occurred.  Polly Ragusa and David Stout mire will inquire with the church staff and Open Gate respectively, to come up with a recommendation. 

Church functions during COVID-19: Some discussion occurred around who, or what committee, should be responsible for coordinating the changes to all church activities due to COVID-19.  Specifically, it was agreed that this is outside the responsibility of the COVID-19 Task force and should be coordinated by the Program Council (or a subset thereof).  

The board agreed that due to the multiple clusters, committees, and individuals within the church that are working on ideas and/or changes due to COVID-19 a single responsible committee is needed to coordinate this activity. 

Program Council minutes/review: Tovis reviewed the latest program council meeting activities for the board, reporting that the leadership training video has been shared with several congregants.  The program council is working on defining their internal processes and to clarify the role of the program council for the congregation.

RE and DRE status:  Brian reported on the status of the family and youth committee meeting and RE program.  The committee is working on brainstorming ideas for addressing the short term and long-term needs and structure of the RE programs.    

Minister objectives for the year:  Brian reported on his top four objectives to review this year including: 

  • Make sure committees are talking to each other and it’s clear what the program council’s role is. 
  • Define the new child RE program
  • Define and expand the adult RE program
  • Clarify the new processes and roles in the church and cultivate effective communication. 

We adjourned at 9:00 PM.

Our next meeting will be Tuesday September 29th starting at a new time (earlier): 6:30 pm

Respectfully submitted,

Rob Davis, Recording Secretary