August 28, 2021 3:00 – 6:00 p.m. at Alex’s home
Attendees: Alex, Martha, Rob, Brian, and Sally
PC Cluster Groups
Operations (Alex): Building, Committee on Ministries, Communications, CUUE
Congregational Life (Lori): Caring, Connections, Pastoral Care
Justice and Outreach (Sally): Roosevelt Tutoring, Social Action, Peninsula Multifaith Coalition
Sunday Services (Martha): MOCA, Music, Worship
Faith Formation (vacant): Chalice Circles, The Learning Journey, Youth and Family
Governance (Rob): Board of Trustees, Program Council, Finance, Personnel,
Couches: At the Annual Meeting, Liz Davis suggested we purchase 5 new couches to replace our current collection of donated couches. An Ad Hoc Committee of Liz, Alex, and Danielle researched this issue and submitted a proposal to the Board to use the Building Reserve to purchase these at Ikea at a price of $3,000 – $4,000.
COVID Task Force: The COVID Task Force is working on the details for the first hybrid church services on September 12th. Attendees at the in-person service will need to show proof of vaccination.
Auction Date: Brian suggested holding the annual auction at the end of January and the Pledge Drive the first week of March. Alex will discuss this proposal with Jessica, Jen and Susie.
Liaison’s role: Alex asked the liaisons to remind committee chairs to use the Facility Calendar and Event Request Form. He also asked the liaisons to remind the committee chairs in their second year to identify a successor.
Responsibilities for this year: Minutes – Sally; IT – Alex; COVID Task Force – Alex, Strategic Plan – Martha
Successor to Jorie: Alex will ask John Kim and Jen Gill about this.
Meetings: We agreed to continue Meetings on the first Tuesday of each month at 7:00 p.m.
Leadership Development – goal to have more people involved in leadership
Last year we created a video
For this spring we will aim to have a leadership development plan. Alex will talk
with Jen Gill and also the Connections Committee regarding this
New form – We will create a new form for communicating about proposed changes. This
Will be for things like new couches and the TV in the upper sanctuary. The goal
Is to make sure all who will be impacted are consulted. If money is involved the
Proposed change needs to go before the Board.
Committee Chair Status:
Finance Committee – Does not have a chair but it is working well
Worship Committee – The chair is rotating each meeting
Caring Committee – May become part of the Connections Committee New Committee:
The Strategic Planning Committee will begin in September. Members are:
Polly, Liz, Peter, Martha, Steve Hill and Jan
Alex will talk with Chris about committee structure
Cluster Group Updates for future meetings:
October – Alex
November – Sally
December – Martha
All Ages Activities:
Lillian does not have the bandwidth to continue to organize the all ages activities. We agreed they are important. The idea was originally Maeve’s, Martha will discuss ideas for moving forward with her.
Jorie created a template. Every few months the quote will be changed and a new one put up by a different committee. Alex will ask Kaye if Social Action will do October.
Alex will discuss the proposed auction date with Jessica, Jen and Susie
All will remind the Committee Chairs to use the Facility Calendar and Event Request form and
also, in their second year to identify a successor
Alex will ask John Kim and Jen Gill about the successor for Jorie’s Cluster Group
Alex will talk with Jen Gill and the Connections Committee regarding the Leadership
Alex will talk with Chris about Committee Structure
Martha will discuss the future of All Ages Activities with Maeve
Alex will ask Kaye if the Social Action Committee will do the Wayside Pulpit for October
Alex will ask Lori if she will join the YAF Task Force
Next meeting: September 12, 2021 7 – 8:30 p.m.