JANUARY 2023
UUFRC PROGRAM COUNCIL MEETING MINUTES
Chalice Lighting – Sally
Quote for the New Year:
“And now let us welcome the New Year, full of things that have never been.”
Rainer Maria Rilke
Check-ins – All
Approval of 12/6 Minutes – Approved with minor correction
Welcome Anna Dyer as New Program Council Liaison – Anna was welcomed to the
Program Council! She will support the Faith Formation Cluster which includes Chalice Circle,
Zine Magazine, Learning Journey, Spiritual Biography, YAF and various course offerings. Alex
will advise the Faith Formation Cluster that Anna is their liaison.
Logistics for 1/21 Auction Item (Ano Nueva) – A 9:00 slot is secured for January 21. There
are 13 slots, and Alex is working on the logistics of extra slots. The Program Council will provide
lunch afterward, and brainstormed several options for food, e.g., hearty soups, cheese,
crackers, etc. Alex and Sally will finalize the meal options and Martha will provide cookies.
Cluster Report – Alex (Operations)
Tabled
Childcare Oversight – Alex provided a high level overview of our role with Childcare,
basically check in at the beginning, middle, and end of the services for support. The PC
signs time cards for Mirabel and Loa twice a month; Alex signs Dulce’s timecard.
Completed time cards are copied by Childcare workers, and submitted directly to Cindy
Williamson. The Program Council expects to continue this support through the end of
this fiscal year.
January 9 – Sally
January 15 – Rob
January 22 – Alex
January 29 – Alex
February 5 -Sally
February 12 -Martha
Connections Committee Charter, next steps – Joyce reported that Connections endorsed
the minor edits recommended by the Program Council. Joyce will submit the Charter to
the Board for approval (as required by current By-Laws) and provide the Board with a
high level summary of the review and approval process to date.
Recommendation for General Assembly Delegates – Each Program Council member will
choose a potential delegate, reach out to that person to gauge interest, and bring
names of interested candidates to the February PC meeting. Martha will send a request
for interested candidates to the Fellowship, highlighting the date, delegate role and
reimbursement support, and clarifying that non delegates may attend as well. Joyce
offered to be an informational contact for interested candidates.
JANUARY 2023
UUFRC PROGRAM COUNCIL MEETING MINUTES
Clarity on Budget Requests -Budget requests from Committees are due to Alex no later
than January 7. In the absence of a Committee response, the Finance Committee will
use the prior year budget. Sally reported that Social Action will use its prior year budget
for its request.
There will be two (2) new line items this year supporting the recently formed Young
Adult Group and the newly independent Pastoral Care Committee. Alex will work with
Chris Stovall and Beth Harrison respectively on their budget requests.
Leadership Development – Alex reported that content continues to be developed in
collaboration with Rev. Brian. Topics include agenda and minutes templates, and
conflict management.
Operations – Utilities and Rentals – Alex will talk to John Cooney about instructions to
Renters regarding turning off heat, lights, etc. It was suggested that UUFRC be actively
engaged with building supervision when our facilities are rented to ensure operational
protocols are followed.
Calendar Management – A reminder for Committees to check the Facility Calendar
before scheduling events to minimize conflicting meetings.
Strategic Plan – It was recommended to bring any Cluster SPIT updates to the PC as a
recurring agenda item.
Next Meeting: February 7 in the Sanctuary