UUFRC Program Council Minutes 2021_06_01 7:00 – 8:30pm via Zoom
Attendees: Alex, Lori, Ellen, Martha, Tovis, Rev. Brian, absent Jorie
PC Cluster Groups
Operations (Alex): Building, Committee on Ministries, Communications, CUUE
Congregational Life (Lori): Caring, Connections, Pastoral Care Team
Justice & Outreach (Ellen): Roosevelt Tutoring, Social Action, Interfaith
Sunday Services (Martha): MOCA, Music, Worship
Faith Formation (Jorie): Chalice Circles, The Learning Journey, Youth & Family
Governance (Tovis): Board of Trustees, Program Council, Finance, Personnel, Stewardship
May Minutes approved.
Justice & Outreach liaison position- Sally Mentzer agreed to fill it. Thank you, Ellen, for serving for 2 years.
Board of Trustees will choose a Board member to be liaison for Governance cluster.
PC Auction item – Strawberry Jam making on July 18, 2 pm – bid on by 2 families. Alex, Martha, Lori & Ellen (maybe) will help on that day.
PC retreat (in-person) August 28, 3-6pm at Alex’s house. Skip the regular July & August meetings.
Successors for PC liaisons – someone from SAC for Justice and Outreach and the Board will choose a Board member for Governance.
Jan asked for approval from PC for a rental request for a wedding on December 18th Approved.
Jorie, Wayside Pulpit – installed a new poster with words from Rev. Brian. Rev. Brian will ask Worship Committee to create the poster for September using the template Jorie created.
Ellen, COVID Task Force, suggested that PC be proactive in communicating between groups about the building opening in September, as well as the decision made by PC to start renting to outside groups starting in November 2021.
Alex, Building, following up on a suggestion to get new or better couches for the Front Lounge and the Back Lounge – Re-form the Aesthetics Committee. Alex & Liz D. currently forming the committee. Maybe ask for donations from the congregation.
Tovis, Governance, mentioned that the BoT is testing out a Request Form to be used when making a suggestion to the Board so that all the information will be included for the BoT to vote on a proposal.
Program Council Retreat
Brainstormed items to discuss: Installation of our Minister – plans and date (maybe Spring 2022)
Relationship of PC with BoT and the community
Scheduling cluster meetings – maybe staggered months
Wayside Pulpit – schedule for changing the poster
Rummage Sale – Need to put out a blanket request for volunteers to lead the rummage sale on Groups.io, community announcements & slides at beginning of Worship Service. Date TBD with consideration for when the Auction will be in 2021 and 2022.
Hybrid Committee Meetings – Rev. Brian noted that we need training about facilitating hybrid meetings (in-person & Zoom simultaneously) to be successful, equitable, inclusive. Meeting chairs need the training. May be able to find an outside source for this specific leadership training. PC to look in to finding the training.
Opening the building to in-person Worship Services & meetings – Tovis concerned that people may be feeling left out of the process and how decisions are being made. Suggested more communication from the COVID Task Force with updates in the Friday bulletin. Rev. Brian suggested finding ways to improve the messaging so that it addresses how we are in a transition stage, for some people it is hard and an emotional hardship.
Rev. Brian –ask Worship Committee to create the poster for September Wayside Pulpit.
All – invite committee chairs to think of something for the Wayside Pulpit
Alex – contact Cal S. to lead Building upgrade group
Alex – draft a blanket request for volunteers to lead the rummage sale on Groups.io, community announcements & slides at beginning of Worship Service
Alex – contact Jan with message that she may make decisions for future rentals without checking with PC, unless PC can be helpful in a particular case.
Jorie – contact RE people to find a leader for that group re: opening task list
Lori – Add Pastoral Care Team to Congregational Life cluster
Martha & Alex – talk with the April 2021 Auction team about recommendations for future dates and improvement strategies
Next Meeting: August 28 – PC retreat.
Regularly scheduled meetings are the first Tuesday of the month, 7 – 8:30pm.