UUFRC Board of Trustees Meeting Minutes
January 3, 2023
Location: Via Zoom
Trustees Attending: Brian Ferguson (non-voting), Peter Hartzell, Rob Davis, Jeanne DeShazo, Dick Edminster, Jason Laderman, Julia Mogilev, Erika Pretell
Trustees Absent: None
Guests: None
Peter Hartzell chaired the meeting and Erika Pretell acted as secretary for the meeting.
Call to order – Peter
Chalice lighting; Opening words; A moment of centering – Julia
Consent Agenda
- The following reports were accepted:
- Last BOT Meeting Minutes – 10-25-22
- Connections Coordinator Report – December
- Minister’s Report – December
- Finance Committee Report – December
- Personnel Committee Report – none
Operations – Board Oversight
Board Reports – Items for Discussion as Needed
Personnel Update – Jason
- Board should come up with a plan for who will be responsible for enforcing Child & Youth Safety Policy
- Brian recommended we delegate to Implementation Team
- Program Council responsible for Block Room
- Brian will take it to Implementation Team – if they agree, he will then take it to Personnel Committee
Financial Update – Dick
- Existing committees have been asked to request budget amounts for next year; no need to respond if no change needed from last year
- Three brand new groups need to request budget (OM, Pastoral Care, Young Adult Group)
- Pastoral Care request $500
- OM placeholder $1000
- Dick followed up with Chris Stovall by email on Jan 4; she requested a stipend of $100/month for a Young Adult Coordinator and a budget of $500 for the YA group (total $1,700/year)
- Brian will provide input regarding salary and benefits based on recommendations from UUA
- Implementation Team will provide amounts for RE budget/staffing
- Program Council will request funding for GA scholarships (Rob will talk to Alex about this)
- Utilities will impact the budget
Task Force Updates
Outreach & Marketing Team – Erika
- The board reviewed Erika’s recommendation to Brian and Peter and provided feedback (overall very positive)
Rental Committee – no progress over holidays
Pastoral Care Committee Charter
- Pastoral Care has submitted a charter for Board approval
- Resolved The board approved the new Pastoral Care Committee Charter as presented
Operations – General
Tovis ordination – Peter
- Planned for May 6
- Congregational vote required. Our first choice date for meeting is Feb. 5, with Jan 22 as backup
- Board action required to move up the $4500 in ministerial reserve scheduled for 4 years from now (Peter and Jeanne will circle back with Tovis regarding amount)
Miscellaneous
- Staff Appreciation event at Peter’s on Friday, 5-6:30
Wrap Up
Action Items Review – Erika
- Brian will talk to Implementation Team about taking on responsibility for Child & Youth Safety Policy enforcement
- Rob will talk to Alex about funding for CUUE in budget
- Dick will follow up with Chris Stovall for costs for Youth Adult group
- Jeanne & Peter will follow up with Tovis
- Jeanne will work on message for congregational vote
- Dick will talk to Fin Com about how to address the cost of ordination (via ministerial reserve)
Thank You Notes (Julia)
Name/Group | Gratitude for… |
Cal Sloan | Re-designed west down spout in Atrium |
Rob Fawcett, Cal Sloan, Peter Hartzell, John Cooney | Replacement of 15 old fluorescent light fixtures with bright, low energy LED light fixtures and dimmers throughout office and classroom areas. |
Liz & Rob Davis, John Cooney, and Dawn Reyen (Christmas Day). | Holiday services |
Rob Versluis | For his service on the Worship Committee which he is leaving. |
Next Meeting
- BoT Meeting – Tuesday, January 31, 7 – 9:30pm, Sanctuary
Closing Circle – Julia
Adjourn: 8 pm
ADDENDUM
On January 17, Erika proposed that we increase the initial $3000 budget by $238.87 to cover additional materials required for the LED lighting project, per a request from Dick Edminster. John Cooney submitted a board approval form to pay John and Rob F promptly. The proposal was seconded and an email vote was conducted. The motion carried.
Resolved Board approved a motion to increase the LED replacement budget by $238.87.